The platform, capability by capability

The general ledger is the single authoritative record behind everything else in CAQA Finance. Every module posts here, so there is never a second version of the truth to argue with.

• Double-entry journals with a full audit trail of who posted what, and when
• Period control so closed months stay closed
• Drill from any report line back to the source journal
• Manual, recurring and reversing journals

Your chart of accounts should mirror the organisation - not force the organisation to mirror the software. Build the structure that matches how you plan, spend and report.

• Header and detail accounts with flexible groupings
• Classifications that drive the profit and loss and balance sheet automatically
• Account structures that carry across companies in a group
• Change the structure as the organisation changes

Cost centres show where money is actually made and spent - departments, campuses, projects or programs - without inflating the chart of accounts.

• Tag any transaction to a cost centre
• Profit and loss by cost centre
• Budgets held at cost centre level
• Compare cost centres side by side

Accounts payable keeps money going out under control: supplier bills are captured once, approved deliberately and paid on time.

• Supplier records with terms and payment details in one place
• Bill capture and approval before anything hits the ledger
• Payables ageing so upcoming and overdue amounts are always visible
• Remittance records tied back to source bills

Accounts receivable keeps money coming in visible: invoices are raised from the platform, tracked to payment and chased with the facts in front of you.

• Customer invoicing with credit notes and adjustments handled properly
• Receivables ageing by customer and by entity
• Customer statements generated from the ledger
• Receipts matched against open invoices

Reconciliation is where the books meet the bank. CAQA Finance matches bank activity against the ledger so differences surface immediately rather than at month end.

• Line-by-line matching of bank transactions to ledger entries
• Reconciliation status visible per bank account
• Unmatched items flagged for follow-up
• A clean audit trail of every reconciliation

When the business deals beyond one currency, the ledger keeps up: transactions are recorded in the currency they happened in and carried through properly.

• Transactions recorded in their original currency
• Exchange handling carried through the ledger
• Foreign currency balances visible alongside base currency
• Multi-currency activity flowing into group reporting

GST is applied where transactions are recorded, so activity statement preparation becomes an output of the ledger instead of a separate project.

• Tax codes applied at transaction level across the platform
• GST control accounts maintained automatically
• BAS-ready figures assembled from the period’s activity
• Supporting detail behind every label, ready for review

Budgets in CAQA Finance live next to the actuals they are measured against - by account, by cost centre and by period.

• Budgets at account and cost centre level
• Period phasing so the plan follows the shape of the year
• Budget versus actual variances in reports and dashboards
• Revise and re-forecast without losing the original plan

Cash-flow forecasting projects the cash position forward from what the platform already knows - open receivables, scheduled payables and recurring commitments.

• Forward cash view built from live ledger data
• Receivables and payables timing reflected in the projection
• Recurring commitments included automatically
• See the effect of the plan before the month arrives

The profit and loss statement is generated straight from the ledger - no exports, no rekeying, no version confusion.

• Performance statements for any period, on demand
• By entity, by cost centre, or across the group
• Comparatives against prior periods and budget
• Drill from any line to the transactions behind it

The balance sheet shows the position of the business at any date, drawn from the same ledger as everything else.

• Position statements at any date
• Entity-level and consolidated views
• Classifications driven by the chart of accounts
• Movement between dates visible at account level

Dashboards give decision-makers the live numbers without waiting for a report run - cash, debtors, creditors and performance at a glance.

• Live cash position across bank accounts
• Debtor and creditor snapshots with ageing
• Performance against budget in one view
• The same figures the ledger holds - nothing re-keyed

Groups run more than one entity. CAQA Finance runs each company with its own ledger, its own books and its own compliance - inside one system.

• Separate ledgers and charts per entity
• Inter-entity visibility for group finance teams
• Consistent account structures across companies where you want them
• One login, every entity

Consolidated reporting brings every company in the structure into a single group view - statements and reports that read across the whole organisation.

• Group-level profit and loss and balance sheet
• Every entity included, in one run
• Multi-currency activity brought into the group view
• Entity detail available beneath every consolidated line